In preparation for the new academic year 2012-13, please be informed of the followings: |
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Course Selection and Add/Drop |
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Course selection (for the whole year) for most of the postgraduate students will be held from 11:00 a.m. on 13 August 2012 to 5:30 p.m. on 16 August 2012 . Students should refer to the Online Guide on Course Selection for PG Students for details
According to the Regulations, ‘a student shall take at least one course in each term, unless otherwise stated in the study scheme or approved by the Head of the Graduate Division concerned’. Returning research students who have already submitted their theses do not need to select any course.
Students who commence studies after the course selection period or who have missed the course registration period should select courses during the add/drop period. Students arriving after the add/drop period should consult their Divisions on the arrangement of course registration.
(Note: New students who have not yet confirmed their online registration are NOT eligible to select courses. They should confirm their online registration as soon as possible and select courses during the add/drop period. For details, please refer to the section “Newly-admitted Students”.) |
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| 2. |
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Confirmation of Admission Conditions (New Students Only) |
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Provisionally registered students should fulfil their admission conditions by uploading documentary proof at https://www.gradsch.cuhk.edu.hk/OnlineApp/fulfill_cond_login.aspx by the deadline specified on the admission notification, in order to complete their registration. Otherwise, the student status will not take effect. For students who will receive postgraduate studentships (PGS), the PGS will only be effective after their registration is confirmed AND they have formally reported to their Divisions. |
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| 3. |
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Access to University Information and Various Systems |
| 3.1 |
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Information on Web/Via E-mail |
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We shall make important announcements via the Campus-Wide Email System (CWEM) and our homepage (http://www.cuhk.edu.hk/gss/). Please check your CWEM mailbox or browse our homepage regularly. Otherwise, you may miss important information, e.g., course registers, electronic student fee debit notes, student fee reminders, etc.
The two most common reasons for failure in receiving e-mail are either a full mailbox or failure to re-direct emails to the mailbox desired. You may refer to the Information Technology Services Centre (ITSC) website http://www.cuhk.edu.hk/itsc/network/app/email/forward.html on email forwarding and http://www.cuhk.edu.hk/itsc/network/app/email/index.html on general information about CWEM. If you have any inquiries related to computer account, please contact the Information Technology Services Centre by telephone at (852) 3943-8845 or via their Electronic Helpdesk at https://helpdesk.itsc.cuhk.edu.hk/view/index.jsp.
New students who have completed online registration will receive a verification code (v-code) from ITSC by e-mail and/or SMS (for Hong Kong mobile only) starting from mid-July. You may use the v-code to retrieve the CWEM password at http://cai.itsc.cuhk.edu.hk for course enrolment and other services in MyCUHK. For students who are currently studying another programme at CUHK and the CWEM password has not yet expired, you may continue using the existing password. You will therefore not receive the V-code from ITSC. |
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| 3.2 |
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Student ID Card (CU Link) |
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New Students:
If you have fulfilled all admission condition(s) and completed your online registration, you may collect your Student ID Card from the CU Link Card Centre, located at Room 112, 1/F, Pi Ch’iu Building, on or after your Admission Date.
Returning Students:
If your student ID card expires by 31 July 2012 but you will continue to study, please complete and submit the “Application Form for Change of Expected Graduation Date” to your Division. The form can be downloaded from the Graduate School Platform (Students). Upon receipt of the approval from the Graduate School, you may renew your student ID card at the CU Link Card Centre.
The office hours of the CU Link Card Centre are listed below: |
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| Monday to Thursday*: |
8:45 a.m. –5:30 p.m. |
| Friday*: |
8:45 a.m. –5:45 p.m. |
| Saturday: |
8:45 a.m. – 12:30 p.m. (August and September 2012 only) |
| Sunday/Public Holidays: |
Closed |
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*Note: Business hours will be extended to 7:00 p.m. on 10 – 14 and 17 – 21 September 2012. |
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Batch Collection for CU Link Card (New Students only) |
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The following Programmes will collect the CU Link Card in one batch and distribute to their students directly: |
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| 3.4 |
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MyCUHK and CUSIS |
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You can access different information related to the University and your study through the University portal “MyCUHK” via the University and the Graduate School’s homepage. You can update your contact information, perform course registration, view academic results and other study related matters via “CUSIS and My Study” of “MyCUHK”. Computer-based training materials are available to facilitate students to learn how to use the system. You can either refer to the “Computer-based Training” posted at “CUSIS and My Study” or go to http://www.cuhk.edu.hk/cusis/faqs.html for the User Guides and FAQs. |
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| 3.5 |
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GS Platform (Students) |
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You may login the GS Platform (Students) by using your Student ID and CWEM password at https://www.gradsch.cuhk.edu.hk/pgstudent/main.htm. You may also login the GS Platform (Students) through MyCUHK Portal at https://portal.cuhk.edu.hk. There is a link to the tab page to the GS Platform (Students) under the tab page of ‘CUSIS and MyStudy’. The following information can be found in the GS Platform:
Application forms
Various application forms for postgraduate students are available for download in the GS Platform (Students).
Thesis (For Research Postgraduate Students)
Guidelines on preparation of thesis research are available in GS Platform (Students). You may also check your progress of thesis/portfolio assessment here.
Links to Regulations and Guidelines
To facilitate easy access to Regulations and Guidelines relevant to postgraduate students, various links are available on the GS Platform (Students). |
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| 3.6 |
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Use of SMS |
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We may also send reminders to students on major activities from the Graduate School such as course add/drop in the form of Short Message Service (SMS). If there is any change in your mobile number or if you do not want to receive our SMS reminders, please inform us by email at gradschool@cuhk.edu.hk. |
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Academic |
| 4.1 |
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Academic Results |
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You may refer to the section “Academic Results” of GS Platform (Students) for details about release of academic results, including the schedule of release and grade appeal procedures etc. Academic results can be viewed by choosing the tab “CUSIS and My Study” via MyCUHK and go to “View My Grades”. You may also print unofficial transcripts for reference by choosing “View Unofficial Transcript” under the same tab. Please be reminded that the unofficial transcript should not be used as certificate of student academic results. |
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| 4.2 |
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Academic Probation |
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A policy on academic probation for postgraduate programmes has been implemented since 2010-11. Students will be put on academic probation if the cumulative grade point average (GPA) is below 2.0 in the preceding term, or if they failed in thesis monitoring courses (for RPg students). Students will be required to discontinue studies if they fail to have probation lifted after being put on academic probation for two consecutive terms of attendance. For details of the policy, please refer to Clause 14.0 of the General Regulations Government Postgraduate Studies. |
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| 4.3 |
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Postgraduate Student Handbook 2012-13 |
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The Postgraduate Student Handbook will be posted on the Graduate School homepage around late July. Please read relevant parts of the Handbook regarding your studies, in particular study scheme, IT Proficiency Test and General Regulations Governing Postgraduate Studies. You may also access your study scheme and the Course Catalogue by choosing the tab “My Study” via MyCUHK and go to “Browse Programme Information” and “Browse Course Catalog”. |
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| 4.4 |
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Term Dates of Academic Year 2012-13 |
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The first teaching term of most taught programmes will begin on 10 September 2012. Students can check the term dates of their programmes at http://www2.cuhk.edu.hk/gss/UA2.php. The Teaching Timetable will also be ready around early August. Students may check with their programmes directly on the detailed class schedule, if necessary. |
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| 4.5 |
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Academic Honesty |
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The University places very high importance on honesty in academic work. A website on Honesty in Academic Work: A Guide for Students and Teachers (http://www.cuhk.edu.hk/policy/academichonesty/) has been set up providing guidelines and cases of academic honesty. Students should make themselves familiar with the content of this website and thereby help avoid any practice that would not be accepted. |
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| 5. |
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Fees |
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Apart from the tuition/continuation fees, the University may collect other fees such as retention fee (for students applying for leave of absence), thesis examination fee, etc. Students may check the information on the section of ‘Fees’ under ‘STUDENTS’ on our homepage at http://www.cuhk.edu.hk/gss/. |
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| 6. |
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Other University Policies |
| 6.1 |
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Students with Outstanding Debts |
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The University will withhold degree certificates from students with outstanding debts to the University, which include but not limited to unreturned library materials on loan or overdue fines, hostel fees, overdue fines for payment in arrears, etc. Please be reminded to observe and comply with the regulations. |
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| 6.2 |
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Health Policy of the University |
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To safeguard our health, the University has set up a Committee on Health Promotion and Protection to coordinate the efforts and monitor the progress of work and evaluate the effective implementation of policies, strategies and action plans in regard to the areas of hygiene, prevention of disease on campus and promotion of health in general. Please visit the Committee’s website (http://www.cuhk.edu.hk/health_promote_protect/ ) regularly before and after you commence studies. Students from outside of Hong Kong may be required to take precautionary measures prior to their arrival. |
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| 7. |
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Useful Links & Contact Information |
| 7.1 |
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Other Reference Materials |
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Please find below some useful links on services provided by some other units of the University:
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The Postgraduate Student Association of The Chinese University of Hong Kong (CUPSA): |
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| 7.2 |
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Contact of the Graduate School |
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If you have any queries, please contact us at: |
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| Address: |
Room G01, G/F, Academic Building No. 1 （教研樓一座地下G01室） |
| Tel. Hotline: |
(852) 3943-8976 or (852) 3943-8977 |
| Fax No.: |
(852) 2603-5779 |
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| E-mail: |
gradschool@cuhk.edu.hk |
| Office Hours: |
Monday to Thursday: |
8:45 a.m. – 1:00 p.m.; and 2:00 p.m. – 5:30 p.m. |
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Friday: |
8:45 a.m. – 1:00 p.m.; and 2:00 p.m. – 5:45 p.m. |
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Saturday / Sunday / Public Holidays: |
Closed |
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Programme Contacts: http://www2.cuhk.edu.hk/gss/course.php |
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Thank you for your attention. |
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Graduate School Office |
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Last updated: May 2012 |
